Business administration – Organise business travel

Business administration – Organise business travel

What are the steps for planning a business trip? Write them down in logical order…
Make a list of four common reasons for business trips…
Why is it important the person travelling has all of the details of the people they will meet and where they need to go, with them when they travel?
Suggest a method of providing names of contact people and details of the meeting arrangements to the person travelling.
Prepare an itinerary for the following trip, ensure you include all requirements: Fly from Adelaide to Melbourne on first flight out, two hour meeting with Melbourne office staff, lunch with client A, afternoon meeting with client B at clients premises, fly home on 6pm flight.
In the itinerary that you prepared, list the things that should be confirmed prior to the person embarking on the travel.
Your manager is going to a conference in the UK at which they will be a keynote speaker as well as host several small workshops. Make a list of all the documents and support materials they will need…
Conduct research and list five strategies that can be used by travellers to make sure they are not affected by jet lag. Identify the source used.
What safety precautions should travellers take?
Research your destination.

Your supervisor would like to investigate the cost of a proposed business trip from Adelaide to Sydney. The trip will involve 2 nights away. Develop a travel budget for 2 people to make the trip. Select suitable service providers (flights, accommodation car hire etc.), research the appropriate costing and include them in the budget. Provide details of all costs, the suppliers name and the method of payment.

List the travel documents that would be required to travel from Brisbane to South Africa.
If you do not confirm travel arrangements, what, potentially, could go wrong?
What are the advantages of a travel log?
Your manager who is in the UK attending the conference has just phoned you to tell you that they need to stay another 2 days to speak with some researchers that they want to collaborate with. What do you need to accommodate this change in plan?
What other communication arrangements apart from points of contact, email and facsimile access and telephone and mobile access might you need to consider when organising business travel?
List 3 ways business travel costs could be paid.
Briefly describe the benefits of taking travellers cheques or credit cards overseas.
Why is it important to clearly establish the purpose for travel, the requirements of each individual travelling and how they are to communicate with the office whilst they are away?
What documents and support materials are commonly required for a local business trip? Where these might be found?
Why is it necessary to have a working knowledge of the legislation involved in business? What legislation might affect business operations?
What communication techniques can be used when organising business travel to relate to people from diverse backgrounds or with diverse abilities? What are the barriers to effective communication?
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