ROMA employees

Are you frustrated with the many problems we having been having recently? Every time a program nears an end numerous problems arise and the company ends up taking a direct financial hit. I have found an excellent way that will save the company from having these problems and I am requesting time off to further research the solution so that I may present it to you. I strongly believe that my solution will benefit the company greatly in helping to eliminate the problems we have been having as well as save the company the money that we have been losing.

Presently all of ROMA employees work from home and even though we meet as often as possible to inform the team about each other’s effort there is still a lot of information that is not being shared with each other. I propose that we have a network set up that allows each employee to log into a secure system and have all work stored on the network. This will allow information to be shared with all authorized employee. As you are aware we all work on our own and having this information immediately accessible to everyone is a vital part of productivity. Many times our employees are unable to complete certain task because we are waiting on information from each other. Having this system set up will alleviate those problems because information would be immediately available to allow us to continue to work uninterrupted. The physical location of the network will be at ROMA’s office. Each employee will then be given specific information on how to access the networkthis will include a username and a password. Now there is a cost associated with the setting up of the network system but I was fortunate to find a company who will provide the service at a very reasonable cost. This will include equipment, installation, training, security and maintenance for the system. I have asked the company to provide a quote which will be included in my report. During my absence, Audrey will handle my responsibilities as well as hers as you are aware this is a down time for the company and not much is being done so this will in no way affect her work for the company nor will it affect mine. I will be away for no more than one week.

As you will soon find out this system will be of great benefit to the company, being able to efficiently communicate and share information continuously is precisely what we will be able to do. The CFO is having difficulty tracking spending because all the information is not available to him; this problem will also be eliminated and the company will be able to streamline all accounts long before any of the programs end. There is no need for the company to continue to suffer a loss in order to make a living.

I am asking for you to consider my proposal and to make a decision soon. I will need a written authorization from you in order to proceed. There will be no special arrangements needed nor will I need to have to make any travels plans since I will be working from home. My research will take approximately one week and I will have the report on your desk on Monday December 8, 2012 at 9:00 am.Time is of essence here and as soon as we can implement this solution I am confident we can do our jobs better and not worry about the endless problems that are currently plaguing the company.

Research Paper outline
Purpose: To Inform
Topic: To keep pace in an increasingly competitive world, a business needs to run as efficiently as possible. Currently ROMA employees spend too much time communicating with each other for information that is only available to one person. By giving employees secure, consistent access to information anytime,ROMA can have an advantage over larger competitors because they can react quickly to business changes
**ROMA is a weatherization company and ROMA stands for Ralph A. McMillan and associates**
Introduction: Give a few examples of how many times employees have tried to reach each other but are unable to get the information they request in a timely manner, resulting in loss of productivity and opportunities.

1. Give employees secure, consistent access to information
a. By supplying a secure, reliable network based on intelligent routers and switches
b. Allowing your employees to gain access to information
c. Equip your employees with the tools they need to keep ahead of competitors.

2. Deliver anytime, anywhere access to employees on the go
a. To stay productive on the move, your employees need to be able to reach the people and information they need—anywhere, anytime.
b. With tools like virtual private networks (VPNs), your employees can work outside the office and still enjoy safe access to the business network.

3. Make it easy to work together.
a. Smooth collaboration between employees, partners, suppliers, and customers is a sure-fire way to boost efficiency while also reducing costs.
b. An intelligent network lets your business take advantage of interactive calendaring, unified communications, and other technologies for easy collaboration

4. Enable employees to share information wherever they go
a. Not sharing informationcreates project delays, wasted opportunities, and lost revenues.
b. With a network system, your employees can have access to information simultaneously where ever they go.
c. Staff can access much neededinformation from anywhere, checking for e-mail, voicemail, and faxes from just one inbox.

5. Financial Risk (disadvantages)
a. Where there is great opportunity, there is often great risk.
b. Investing in this new venturerequires a substantial investment; it also presents significant financial risk.
c. Securing the required funding is the first step to starting this new venture.
d. Carefully calculate all of your associated costs to determine if you can afford to fund the initial investment or if you will need to apply for a loan.

6. Maintenance & Security (disadvantages)
7. Sometimes they are not reliable and will need constant maintenanceto maintain reliability
8. Difficult configuration is also the disadvantage of the intelligent networks because it is created with the help of small pieces of hardware
9. Will need constant security updates and monitoring to maintain the integrity of the system.

7. Streamline customer communications. (Benefits)
a. Delivering fast, knowledgeable service is the best way to keep customers satisfied.
b. Linking your network phone system to a customer relationship management (CRM) solution is a great way to enhance customer communications.
c. Customers now have easy access to communicate with the company.

8. Improve employee satisfaction. (Benefits)
a. Not having access to important information frustrates employees, can frustrate your employees and annoy your customers. In some cases, an employee might become burned out and decide to move on.
b. To help ensure that employees are productive and satisfied, your business needs a secure, reliable, and fast network that you employees can have access to 24 hours a day.

Conclusion: Investing in this form of technology is no longer an option for small businesses to remain competitive, it’s absolutely essential in today’s digital age. Adopting even the most basic technology tools will help level the playing field for small businesses and enable more small firms grow to the next level.